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Best Practice Update

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Best Practice Updates

Product Focus on Checklists : Initial Trust Plan

All of our customers have access to the DPE Knowledge Bank which has a Best Practice Checklist area.  Each checklist is designed to help you walk through all aspects of data protection.
Did you know we have a series of checklists just for schools? The checklist will give you an insight about where your organisation is with data protection from a data privacy and technical security perspective. The checklists form part of the Best Practice library which includes contextualised guidance, documents and resources on specific areas of data processing.  The checklists form part of the ICO Accountability Framework which helps organisations with their governance and corporate risk management where it relates to data protection.    The checklists cover all aspects of the framework, enabling you to assess against organisation baselines:

  1. Leadership & Oversight
  2. Risk Management (DPIA's)
  3. Policies & Procedures
  4. Individual Rights
  5. Contracts & Data Sharing
  6. Transparency
  7. Training & Awareness
  8. Records Management
  9. Monitoring Verification & Reporting (Data Breaches, SARs and FOI's)
  10. Response & Enforcement (SARs and FOI's)

Initial Trust Plan

The Initial Trust Plan is a high level view of the ICO Accountability Tracker for use by trusts, federations and groups of schools.  It gives a quick view of where an organisation is, enabling them to quickly see what areas might need some attention.  It can also be a useful tool in creating a data protection report to present to the governing body.  This plan can be further worked on using our Accountability Tracking Checklists which are accessible from the Best Practice menu from your Knowledge Bank Dashboard.

Answer a sample initial trust plan question:

Is there a method for communicating updated privacy notices to staff and parents?

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Amazing, you have ticked off an important item on the initial trust plan checklist.  It is important to continue to work through the list to comply with the ICO Accountability Framework:
For further help and guidance and access to the full checklist, please contact This email address is being protected from spambots. You need JavaScript enabled to view it..



Communicating changes in privacy notices is very important as it can indicate changes in systems or the way that personal data is processed.  Contact your data protection lead or DPO to understand how this can be achieved in your oganisation:

Clipart cartoon with headphones on Please contact us for more help and advice about data protection compliance and cyber security standards: This email address is being protected from spambots. You need JavaScript enabled to view it. including the full checklist and best practice. 

 

Try asking the data protection lead in your organisation, or SLT digital lead or contact your DPO:

We can provide help and guidance with data protection compliance, cyber security standards and records management: This email address is being protected from spambots. You need JavaScript enabled to view it. including the full checklist and best practice.


DPE customers can get started on completing the Initial Trust Plan checklist here:


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